Events & hospitality

Every catering request gets a priced offer. Nobody retypes a thing.

Requests come in, offers go out, briefings reach the kitchen. Your team checks and approves. The copying, sorting and recalculating is done for them.

Start your free auditStarts with a short call. Ends with your Opportunity Map.

Sound familiar?

Where the hours go today.

01
Retyping every caterer's offer
Each partner sends its own PDF or Word file. Someone copies it into your template, adds the commission and the terms, then does it all again when the guest count changes.
02
One shared mailbox, every kind of request
Event clients, exhibitors, caterers and payment questions all land in the same inbox. Someone has to sort it by hand before anyone can answer.
03
The briefing gets rebuilt for every team
Once the event is confirmed, the offer gets rewritten into kitchen quantities, logistics times and service staffing. One late change and it starts again.

Use cases

A few things we could take off your plate.

We can build this: Designed for your industry. Scoped with you after the audit.

01We can build this

Catering requests turned into a priced draft offer

Today

A request lands in the shared mailbox. You ask two or three caterers, wait for their offers, retype each one into your template and work out the prices line by line from the Excel price list. Then the client changes the guest count and you redo it.

With the system

The request is read and the caterer's offer is pulled from the attachment. It comes back in your template, with your commission, your terms and your price rules applied. A new guest count gives a new draft. Nothing reaches the client until someone on your team approves it.

02We can build this

Event enquiry triage across the shared mailbox

Today

One person opens every e-mail to work out what it is: a new event, an exhibitor order, a caterer question, an invoice. The urgent ones wait behind the rest.

With the system

Every e-mail is sorted the moment it arrives and routed to the right person. Returning clients are recognised. The common ones come with a drafted reply ready to check. Anything unclear is flagged for a person, never guessed.

03We can build this

Team briefings straight from the confirmed offer

Today

A week before the event the numbers are confirmed. Someone rebuilds the offer into a kitchen list, a logistics timeline and a staffing plan, by hand, in three different files.

With the system

The confirmed offer becomes one briefing per team: quantities for the kitchen, times for logistics, headcount for service. A late change updates all three. Your team reviews and sends.

04We can build this

Exhibitor and guest questions answered

Today

The same questions come in every edition. Order deadlines, what's in a package, how the webshop works, where to deliver. Each one is answered by hand.

With the system

Replies are drafted from your own terms, packages and past answers, in your tone. Small orders are pointed to the webshop. Payment questions and anything sensitive go straight to the right colleague.

05We can build this

Supplier and staff schedule updates

Today

Guest numbers move, times shift, and someone calls or messages every caterer and every shift lead to pass it on. Order lead times slip through.

With the system

When an event changes, the people it affects get the update, with the new numbers and times. Caterers are reminded of lead times before they become a problem. Nothing gets lost between a WhatsApp group and an Excel sheet.

06We can build this

Post-event follow-up and rebooking

Today

The event ends and the next one starts. Thank-you notes, feedback, return procedures for caterers and next year's booking all wait until someone has a free afternoon.

With the system

After every event, the client gets a thank-you and a short feedback request. Caterers get the return procedure. Returning clients get an early offer for next edition, drafted for your approval.

Free audit

Find out which idea is worth building first.

On the free audit we go through how your business runs today, the ideas on this page and the ones you bring, and look for the work AI can take over. You leave with your Opportunity Map: every opportunity we found, ranked by what it is worth to you.

One hour on how your team works today
Bring any idea you have. If AI can do it, we can build it
Your Opportunity Map: every opportunity ranked, with what it is worth to you
Yours to keep, whether we work together or not

Start your free audit

Other industries

Every catering request gets a priced offer. Nobody retypes a thing.

Where the hours go today.

Retyping every caterer's offer

One shared mailbox, every kind of request

The briefing gets rebuilt for every team

A few things we could take off your plate.

Catering requests turned into a priced draft offer

Event enquiry triage across the shared mailbox

Team briefings straight from the confirmed offer

Exhibitor and guest questions answered

Supplier and staff schedule updates

Post-event follow-up and rebooking

Find out which idea is worth building first.